Resources - Hazard Management Cayman Islands
Resources
Hazard Management Cayman Islands strives to provide the community with various resources to help individuals, families and businesses prepare for and respond to different types of crises and events.
Publication Scheme
Every public authority covered by the Freedom of Information Law has a legal duty to maintain a publication scheme.
The purpose of a publication scheme is to make information readily available to the public without the need for specific written requests. Schemes are intended to encourage authorities to proactively publish information, to develop a culture of openness and participation.
The publication scheme lists the information which is readily available to the public.
The list is divided into seven (7) different categories of information, to help you find the documents you are looking for.
This publication scheme commits Hazard Management Cayman Islands (HMCI) to making information available to the public as part of its normal business activities.
Hazard Management Cayman Islands will:
- specify the information held by the authority, which falls within the seven (7) categories below;
- proactively publish or otherwise make routinely available, information which is held by the authority and falls within the categories below;
- describe the methods by which specific information is made available, so that it can be easily identified and accessed by members of the public;
- list any fees charged for access to information described in this scheme;
- publish or otherwise make information available, in accordance with the methods and fees stated in this scheme;
- make this publication scheme available to the public;
- Regularly review and update the information made available under this scheme.
HMCI will generally not publish:
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information in draft form;
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information that is not held by HMCI, or which has been disposed of in accordance with a legally authorised disposal schedule;
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information that is not readily-available – for example: information that is contained in files that have been placed in archive storage, or is otherwise difficult to access;
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information which is exempt under the FOI Law, or otherwise protected from disclosure – for example: personal information; or commercially sensitive information. Records containing exempt matter will be published in a redacted form, where ever it is practical to do so, indicating which exemptions apply.
In maintaining this publication scheme, our aim is to be as open as possible.
However, there may be limited circumstances where information will be withheld from one of the categories of information listed in the section, Categories of information.
Information will only be withheld where the FOI Law expressly permits it.
For example: where disclosure would breach the law of confidentiality, infringe personal privacy, harm HMCI (or another organisation’s) commercial interests, or endanger the protection of the environment.
When ever information is withheld, we will inform you of this and explain why that information cannot be released. Even where information is withheld, it may be possible to provide a redacted copy, with the exempt matter edited out.
If you wish to complain about any information which has been withheld, please refer to the section, Complaints.
Information available under our publication scheme will usually be accessible through the methods described below.
The section Categories of information provides more details on the information available under the scheme, along with additional guidance on how the information within each category may be accessed.
Online
Many of our documents are published electronically on this website and can be downloaded in PDF format. Where information is available online, a link within the section Categories of information will direct you to the relevant page or document.
If there is no link, or the link is broken, you can use our website’s “Search” facility. If you are still having trouble locating information listed under our scheme, please contact HMCI’s Information Manager Simon Boxall, at telephone number 244-3145 or 926-2027 or by email at simon.boxall@gov.ky:
If information is listed in our publication scheme but is not published on the website, we may be able to send it to you by email. You can email us at simon.boxall@gov.ky; or foi.nem@gov.ky; to request information. Please provide a telephone number so that we can call you to clarify details if necessary.
Phone
Documents listed in the publication scheme can also be requested by telephone. Please call 244-3145 or 926-2027 to request information.
Post
All information listed in the publication scheme will usually be available in hard copy. Requests may be addressed to:
Simon Boxall
Hazard Management Cayman Islands
P.O. Box 118
Grand Cayman, KY1-9000 CAYMAN ISLANDS
In your request, please provide your name and address, full details of the information or documents you would like to receive. You may also wish to provide a telephone number so that we can call you to clarify details if necessary. For faster processing, please also include any applicable fee. (See section 4: Fees and charges for further details.)
Personal visits
In limited cases, you may be required to make an appointment to view information listed in the publication scheme. This will be clearly stated in section 7: Categories of information, and relevant contact details will be provided in that section.
Advice and assistance
If you experience any difficulty identifying the information you want to access, please contact Simon Boxall (Information Manager) or Leanna Rivers-Myles (Records Officer) at 945-4624.
HMCI will adhere to its obligations under section 10 of the FOI Law, and any requirements relating to disability or discrimination, when providing information in accordance with this publication scheme.
Information will be provided in the language in which it is held or in such other language that is legally required. Where HMCI is legally required to translate any information, it will do so.
HMCI is working to put as much information as possible on our website but there is a huge amount of material and it takes time to publish. It is not practical or appropriate to publish certain documents on the website, so HMCI will endeavour to make certain information available either in a hard copy (paper) or in digital format. The staff at HMCI also recognise that some people would rather not access the information digitally or do not have access to a computer.
In rare circumstances a document may (only) be available for viewing “in-person” at HMCI’s office in George Town. In such cases, appointments should be arranged first to view information in HMCI conference room. HMCI is open from 8.30am to 5pm, however it is unlikely that a request to view a document will fulfilled during a “walk-in” visit. To set up an appointment you can telephone 244-3145, email simon.boxall@gov.ky; or make your request for an appointment at the HMCI office (located at the Government Administration Building, 4th Floor, 133 Elgin Ave).
The purpose of this scheme is to make the maximum amount of information readily available at minimum effort and cost to the public. HMCI strives to ensure that fees and charges are clearly explained and kept to a minimum.
Information which is published online, downloaded through a website, or sent to you by email will be provided free of charge.
Fees may be charged for providing information in paper copy or on computer disc. Charges will reflect the actual costs of reproduction and postage, as described below.
There are some publications which HMCI offers for sale. This includes various flood maps / storm surge scenarios. These publications are charged at the cover price, plus actual postage costs as charged by the Cayman Islands Postal Service.
Reproduction costs
Where fees apply, photocopied information will be charged at a standard rate of $1.00 per page (black and white; any size) and $1.50 per page (colour; any size).
Computer discs will be charged at a rate of $2 per disc.
Postage costs
HMCI will pass on to the requester the actual costs of postage or courier delivery.
Details of any individual charges which differ from the above policy are provided within section 7: Categories of information.
If a fee applies, you will be advised of the amount and how it has been calculated. Information will be provided when HMCI has received your payment.
Information held by HMCI that is not published under this scheme can be requested in writing to simon.boxall@gov.ky; your request will be considered in accordance with the provisions of the FOI Law. Read more here.
HMCI aims to make our publication scheme easy to use, and to ensure our information is accessible to the public.
If you wish to complain about any aspect of this publication scheme, please contact Simon Boxall or Leanna Rivers-Myles at 945-4624 and we will try to resolve your complaint as quickly as possible.
You have legal rights to access information under this scheme, and a right to complain to the Office of the Ombudsman if you are dissatisfied with our response.
Office of the Ombudsman,
3rd floor, Anderson Square
64 Shedden Road
George Town
Grand Cayman, Cayman Islands
P.O. Box 2252
Grand Cayman, KY1-1107
CAYMAN ISLANDS
Telephone: 345 946 6283
Email: info@ombudsman.ky
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